Privacy Policy

Effective Date: 3 July 2025
Company Name: CAESARIUM Sp. z o.o.
Address: ul. Hoża 86/210, 00-682 Warszawa, Poland
Company Numbers: NIP: 7011215860 | REGON: 529250865 | KRS: 0001118726
Website: www.caesarium.eu

1. Introduction

This Privacy Policy outlines how CAESARIUM Sp. z o.o. (“we”, “us”, or “our”) collects, processes, and protects your personal data when you interact with our website (www.caesarium.eu), use our crypto-related services, or submit information through forms.

We are committed to safeguarding your privacy in line with the General Data Protection Regulation (EU) 2016/679 (GDPR) and other applicable data protection laws.

By using our website or services, you acknowledge that you have read and agreed to this Privacy Policy.

2. What We Collect

We may collect and process the following personal data:

Identity Info: Full name
Contact Info: Email address, phone number
Usage Data: IP address, browser data, interactions, pages visited
Communication Data: Messages sent through forms or chat
KYC/AML Info (when applicable): Documents for identity verification, address proof, source of funds
Job Application Info (if submitted): Employment history, experience, motivation, and related details

3. How We Collect Data

When you fill out a contact, FAQ, or job application form
When you use our exchange or dashboard features
When you engage with cookies or tracking tools
When you contact us directly via email

4. Why We Process Your Data

We process your data to:

Provide access to our platform and services
Respond to inquiries or feedback
Verify identities where required (e.g. KYC checks)
Comply with legal obligations (AML, tax reporting)
Improve our services and user experience
Send system or security alerts

5. Legal Bases

We rely on the following legal grounds:

Consent – you’ve given clear permission
Contract – to provide or fulfill a service
Legal obligation – such as regulatory compliance
Legitimate interest – improving our platform and security

6. Retention of Data

We retain personal data only for as long as necessary:

Contact form messages: Up to 12 months
KYC data: Minimum 5 years per legal obligations
Application data: Up to 12 months unless otherwise requested

7. Data Disclosure

We may share your data with:

Trusted third-party service providers (e.g. analytics, KYC tools)
Regulatory bodies, if required by law
Internal teams operating under confidentiality

We do not sell your data.

8. Your Rights (EU/EEA)

You have the right to:

Access your personal data
Correct or update inaccurate data
Request deletion (“right to be forgotten”)
Object or restrict data processing
Data portability (receive your data in a common format)
Withdraw consent at any time

To exercise your rights, email: privacy@caesarium.eu

9. Cookies

Our website uses cookies to improve user experience and performance. By continuing to browse or submitting forms, you consent to the use of cookies and agree to the terms outlined here and in our [Cookie Policy].

10. Security Measures

We employ technical and organizational measures such as:

End-to-end encryption
Role-based access control
Regular audits and monitoring
Data minimization and secure storage practices

11. International Visitors

Our services may be accessed globally, but data is stored and processed within the European Economic Area (EEA). We adhere to GDPR for all users, regardless of location.

12. Changes to This Policy

We may update this policy when necessary. The latest version will always be available on our website, with the “Effective Date” clearly stated at the top.

13. Contact

If you have questions or concerns regarding this policy:

CAESARIUM Sp. z o.o.
ul. Hoża 86/210, 00-682 Warszawa, Poland
Email: privacy@caesarium.eu
Website: www.caesarium.eu